Arizona East Valley Mustang Club Bylaws

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 The name of the club shall be Arizona East Valley Mustang Club (AEVMC)

 The purpose of the club is to conduct the activities of a social and service club for persons having a common interest/respect in the appreciation, construction, and use of all Ford Mustangs. The club will carry on social and fundraising activities, tours/cruises, and other speed/non-speed events at which members of the club are encouraged to participate in.  

Membership shall be open to persons with a genuine interest in the automobile. 

Membership enrollment shall require an annual membership fee as set by the board of directors. A membership shall be terminated for failure to pay dues when due. Infractions of Club rules and/or other actions may also be cause for expulsion or disciplinary measures. Incidents in question shall be brought to the attention of the board of director and/or a committee member and measures to be taken at the discretion of the board. Any member may resign his/her membership by filing a written resignation with any board member.  Such resignation shall be effective upon receipt of such notice and upon payment of any and all indebtedness to the Club. There will be no refund of unexpired dues. 

Once a member is assigned a membership number, he/she can purchase additional AEVMC merchandise. 

The annual meeting of the members shall be held in the month of February each year.

Special meetings may be called at the discretion of the CEO, Board of Directors, or committee members.

During the course of the year, meetings may be held at other dates but will be announced in writing with advanced notice. 

The CEO shall be the principle officer of the Club and shall, in general, supervise and control all the business and affairs of the Club. CEO shall preside at all meetings of the membership and the Board of Directors.

In the absence of the CEO, or in the inability of the CEO to act, the President and Vice-Presidentshall perform the duties of the CEO and when so acting, shall have the power of the CEO. 

The Secretary/Treasurershall keep the minutes of the meetings of the members and the Board of Directors, see that notices are given, be custodian of the Corporation records, and in general perform all duties incidental to the office. Additionally, the Secretary and Treasurer shall share charge and custody of, and be responsible for, all funds the Club may receive, give receipts for monies due and payable, deposit such monies in the name of the Club in such depositories as may be designated that purpose. Monies raised at charitable events, car shows, etc. should be made known to the Club in a timely manner (45 days) due to transparency being key.

No part of the net earnings of the organization shall benefit or be distributed to its members, directors, officers or other private persons.

Members of the Board of Directors shall represent the Corporation in all Club activities and meetings.

Any officer or member of the Board of Directors may be removed by a majority vote of the membership whenever, in their judgment, the best interest of the Club would be served by such action. Such removal shall be carried out only after the Officer/Board member has been notified in writing of the intended action and has been given an opportunity to submit his/her position to the membership.

Vacancies of any Board of Directors position, for any reason, shall be filled by regular membership vote, such special election applicable to the unexpired portion of the term of the office concerned.

Committees shall be appointed on an as-needed basis, and may be dissolved when the need is deemed unnecessary by the board of directors. 

The club will be family oriented; we will not tolerate intimidating/bashing any club member or their Mustang or any other non-club member or their vehicle. Any member will represent the club with respect, positive reinforcement, obey the club rules, respect the spot of any event attended and overall have fun and enjoy being with other members and their vehicles. 

When the Club, as a group, is caravanning, the group shall drive at a safe speed, will drive in a manner so as not to obstruct other vehicles, and will show courtesy to other drivers and maintain a safe distance between vehicles. When caravanning or attending any events together AEVMC and its board/committee members are not held responsible for any personal belongings in any other person’s vehicle or any damage that may occur. 

The Fiscal Year of the Corporation shall begin on the first day of March of each year.

The amount of initiation fees and annual dues payable to the Club shall be set by the board of directors. Dues shall be due and payable thirty (30) days prior to the anniversary date of each member.

These BYLAWS may be altered, amended, or repealed and new BYLAWS may be adopted by voting by the board of directors and committee members.

The purpose is to establish guidelines and a sound process on how funds will be reimbursed.

Funds that qualify for reimbursement are identified as those expenses incurred to support a AEVMC.

Funds must be used for AEVMC interests only.

For funds to qualify for reimbursement, this process must be followed:

A. Notify the board in writing, e-mail (aevmc@yahoo.com), or other media that provides an audit trail of the intent in which the funds will be used or consumed prior to obligating expenses. The board must approve all requests prior to being reimbursed.  Do not request reimbursement for funds after expenses have been incurred without prior approval from the board.

B. Must provide original store or business receipts for fund to be reimbursed. Receipts that have no identifying business name will not be reimbursed.

C. If approved the refund will be handled by the secretary and treasurer and will take place within 30 days of original receipt provided

2/22/2020